Time management is one of the most important skills in the life of a modern person. That is why today you can find a huge number of techniques about it. However, in the process of time management, people make various mistakes that do not allow to get a really good result from practice. Perhaps you do them too, and if you manage to eliminate them, you will have more time for important things. Lack of rest, multitasking, lack of priority system – all this is also characteristic of the most productive people. But now you will learn how to fix your flaws.
Start small to defeat procrastination
We are all prone to procrastination. Agree, this is much more pleasant – to watch another extremely interesting and informative video on YouTube, than finally sit down to work on a new project. As a result, you lose time and do not get any significant benefit.
It is difficult to fight procrastination, but there are ways. Just promise yourself to take only one small step. Open Google Docs, where you work on articles, it does not require you to anything. But this minor action allows you to break away from useless activities. As a result, it is already much easier for you to take the next step – to continue working on the text.
Take breaks at least every 50-90 minutes.
You still managed to overcome procrastination and decided to give the energy to your work. An hour passes, another, third, but something goes wrong. You still do not have time to do what you planned. What’s happening?
People cannot work constantly. The absence of breaks leads to a drop in productivity and increases the level of stress. Numerous studies have proven that our mind cannot think clearly for longer than 90 minutes. At the end of this period, your attention will disappear, and you will not be able to focus on one thing.
For best results, take a break of 15-20 minutes for every 50-90 minutes of work. At the same time, it is very important to break away from work and switch to something completely different. If you are engaged in quiet mental work, engage in physical activity, for example, do exercises or take a walk.
Track how you spend your precious time
Doing multiple tasks at once – it seems so productive! But it only seems so. Our brain, in principle, is not able to concentrate on two things at once. So you do not do a lot of things at once – you very quickly switch between them. And if for some simple tasks (like cleaning an apartment and cooking food at the same time), this still works, then this approach is no longer suitable for complex mental work. Studies show that people who practice multitasking are more likely to be distracted and make more mistakes.
Our tip: work on only one task for one cycle (between two breaks). Plan your workflow in such a way as to minimize switching between different types of tasks.
Plan your time that you don’t Switch task Instantly
How many precious minutes do you spend on a morning shower, an e-mail check during the day, or empty chat rooms on social networks? And how much time do you need to complete this or that type of daily work? How often do you make the mistake of planning too little time for a particular task?
If you cannot confidently answer these questions, you are also likely to that time management error. As a result, you spend too much time on unnecessary things and too little on essential ones. Track your time and analyze the results. Think about what you can save on, and what you need to devote more time to.
First of all, do the most important and urgent things
Many people do not realize the importance of categorizing when planning their day. There are not just urgent matters or those that can wait but also important and unimportant. By setting your priorities correctly, you will be sure that you are wasting your time using what brings you closer to your goals.
The easiest way to categorize is the Eisenhower matrix. Divide all cases according to two criteria: importance and urgent. After that, draw a sheet of paper into four parts and place each task in the appropriate cell: The order of doing things will be as follows:
1. Important and urgent.
2. Not important and urgent.
3. Important and not urgent.
4. Not important and not urgent.
Acting so, in a few days, you will notice that you have begun to do more, and things have ceased to accumulate.
To make time management work for you and make your life better, take note of everything we talked about. These simple rules will help you, at times, increase your productivity and stop wasting precious times. Start using them today, and tomorrow you will be satisfied with yourself.